|Project | Selection | Cataloging | Prescanning | Digital Conversion | Quality Control | Delivery|
At the item level, individual pieces of published material,
ephemera, and artifacts were cataloged using Multi MIMSY 2000 museum database
software. Each item’s metadata
contains the following information: the item’s catalog number, title,
object type and genre, creator(s), date made, materials and techniques
used to produce the item, names of people related to the object, associated
election dates and party affiliation, information on whether and where
the item was published, subject keywords, and additional descriptive captions.
Controlled-vocabulary thesauri are being used extensively
during cataloging. Object type and genre terms are taken from the Art
and Architecture Thesaurus (AAT). Maker
names, both of individual artists and particular companies involved in
the item’s manufacture, are checked against the Union List of Artist Names
(ULAN) and/or the RLIN Name Authority Files.
Candidate names are verified in the RLIN Name Authority Files. Subject
terms were assigned to describe (1) specific individuals, places, and
organizations portrayed in the work; (2) more general classes of things
represented (e.g., American flags,” or “elephants”), and (3) thematic
interpretations, such as “Slavery,” “Prosperity,” or “Social classes.”
Subject terms are drawn from the AAT, Library of Congress Subject
Headings, and the Getty Thesaurus of Geographic Names.
Items from the Douglas Collection were assigned accession
numbers that reflected Susan H. Douglas’ original classification scheme.
Douglas divided the items in her collection into 17 categories: Ballots,
Bric-a-Brac, Broadsides, Cartoons, Buttons, Maps & Charts, Pamphlets,
Paper Miscellaneous, Parades, Posters, Prints, Ribbons, Sheet Music, Songbooks,
Textiles, Trinkets, and Wearing Apparel. Political campaign items from
other collections from the Cornell Division of Rare and Manuscript Collections
were also cataloged.
Staff members converted metadata from the Multi MIMSY
database for use by Luna Insight, our chosen digital image delivery system. The
Insight database allows individual users to customize the arrangement
of metadata, as in standard MARC format or Dublin Core format, although
its basic structure is modeled on the VRA Core (version 3.0) Categories.
The Insight database provides keyword searchability to each item. Primary
access points are candidate names, election years, political parties,
and object types.
Almost all of the published books and pamphlets included in the Project have individual records in the Cornell library catalog. Records were created for the few monographs not currently in the catalog. All printed records are linked by a PURL (maintained on the library’s PURL server) to the digitized copy.
© 2002 Division of Rare & Manuscript
For information regarding copyright issues and securing permission to publish digital reproductions of images from the Cornell University Collection of Political Americana, please consult our Copyright & Permissions Page.